Ph.D Admissions

Ph.D Regulations

Completion of the following set of credits with a minimum CGPA of 7.0 within the first year of admission. The Doctoral Committee may recommend up to two additional courses and/or may allow an extra semester to complete the course work:
12 credits for regular Ph.D admissions with Masters degree
A research proposal to be defended within thirteen months of registration. In case of unsatisfactory performance, a second attempt is allowed within one month, failing which registration will lapse.
Original work should be carried out at least partly under the supervision of a Research Supervisor from among the faculty members of Joy University and defended in the form of a thesis. A Co- Supervisor, if needed, may be opted from Joy University, industry or another Joy University of repute.
Publication of at least two research papers in SCI Indexed reputed journals or refereed conferences.
A minimum of 3 years and maximum of 5 years of registration for the Ph.D Program at Joy University.
A Supervisor will be allotted at the end of the first semester based on the choices given by the student. The Supervisor will constitute a Doctoral Advisory Committee (DAC) comprising himself/ herself and at least two members of his/ her choice selected from amongst faculty of Joy University or scientists from reputed outside Organizations/ Joy University. A faculty member of Joy University outside the parent department will act as Chairman of the committee.
Research Supervisor/Co-supervisor who is a Professor, at any given point of time, can guide up to six (6) Ph.D scholars. An Associate Professor as a Research Supervisor can guide up to a maximum of four (4) Ph.D scholars and an Assistant Professor as a Research Supervisor can guide a maximum of three (3) Ph.D scholars. Guiding research scholars is a significant investment of one’s time. Care must be taken before accepting doctoral scholars considering the load on hand and the availability of time to carry out quality research.
The External Supervisors are not allowed. However, Co-Supervisor can be allowed in interdisciplinary areas from other departments of the same institute or from other institutions of national and international eminence and laboratories of CSIR, DST, DBT, DRDO, DAE, ISRO and other national institutions with the approval of the Pro Vice Chancellor
The DAC would conduct progress seminar atleast once a year for the first 3 years (from the date of registration) to evaluate the progress of the work. After 3 years, these progress seminars should be held every six months.
If the research progress is unsatisfactory, supervisor will call for Doctoral Advisory Committee (DAC) to evaluate the progress. If DAC finds the progress unsatisfactory, appropriate time interval (minimum of 3 months) will be set to improve the performance. If DAC finds that the progress still remains unsatisfactory, registration will stand terminated. However, DAC may recommend for award of MS by Research degree.
An MHRD funded Ph.D student is eligible to convert to SRF (senior research fellow) after two years as a JRF (Junior Research Fellow). This JRF to SRF conversion assessment should be done by committee having an external examiner also. This external examiner can be a part of regular Doctoral Committee and can be a faculty from the other department also. In addition, if a faculty member wishes, he/she may also involve an examiner from outside Joy University. For students supported by other funding agencies, their respective norms prescribed for JRF to SRF conversion will be followed.

For the external part time sponsored Ph.D the following rules, in addition to the above mentioned are applicable:

The Program is aimed at candidates from national research laboratories/ reputed industrial organizations where research work can be carried out.
The Supervisor may be allotted at the beginning. Nevertheless, it is recommended that the procedure outlined above for regular Ph.D students should be followed.
No stipend will be paid to the part time Ph.D student however, he/ she may be employed in a project, full or part time.
Candidates from reputed research organizations may have a Co- Supervisor from their research organization.
External Ph.D students do not have a residency requirement to take their courses; with the permission of Supervisor and DAC, they also have the option of taking video and self-study based coursework.
External Ph.D students should complete the research proposal within 18 months from the time of joining. In case of unsatisfactory performance, a second attempt is allowed within three month, failing which registration will lapse.
Thesis Submission and Evaluation Guidelines
Pre-requisite for submission of Ph.D thesis: The student must have two SCI indexed publications (accepted or publications) to be eligible for the submission of doctoral thesis. Out of the two publications, atleast one should be in a Journal (exception for CSE department: two conference papers from their list of standard conferences are also permitted). Departments are given the freedom to define the parameters/stature expected of the journals/conferences to be acceptable. .
Synopsis Seminar: On completion of the doctoral research the student has to give a Synopsis Seminar.
The Doctoral Advisory Committee (DAC) and the Supervisor will have to be present in the Synopsis Seminar. The requirement for Synopsis Seminar is a thesis draft and 3 the Supervisor ’s approval and the full publication of the research papers. The draft will be sent to the Doctoral Advisory Committee at least two weeks before the Synopsis Seminar. The student will have to incorporate the suggestions that come from the Synopsis Seminar. The revised thesis meant for sending to the examiners should be submitted within one months of the successful completion of Synopsis Seminar.
Extended synopsis: The student will have to submit an extended synopsis (8-10 pages) that will be sent to external examiners.
External examiners/ reviewer’s: The Supervisor will have to submit a list of 8 external experts to the Dean – Research Office forwarded through the Dean of the School.
Choosing the examiners: Opting for examiners from Abroad: The Supervisor may opt for examiners from abroad, however, this is not mandatory. The Dean – Research will submit the examiner list to the Vice Chancellor in a sealed cover. The Vice Chancellor will choose three examiners from the list provided by the thesis supervisor.
Viva Voce Seminar: The Viva Voce Seminar will be open to all followed by closed door Q&A.
The viva voce will be held within two months of submitting the thesis to the external examiners. The extended synopsis will be sent to two external examiners. After reading through the extended synopsis if they agree to be in the examination committee and to be present during the defense in person, the thesis will be sent to both. If any of them refuses to be in the examination committee after reading the extended synopsis, the Dean – Research will contact other examiners from the list submitted by the thesis supervisor. The thesis will be sent to the examiner as and when one agrees to be in the examination committee. The examiners will be asked to submit written report. The supervisor will schedule the defense date in consultation with the CoE and Dean – Research.
Preparing the Ph.D thesis: The Ph.D thesis must be prepared in a format prescribed by the Joy University and a soft copy of the thesis must be submitted to the library for archiving. Plagiarism check/ similarity index less than 5% mandatory to be submitted along with Thesis submission.